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Call sheets

Who can do this: Free plan on your first project, Supporter on all projects. Sending by email needs Supporter. Creating and editing needs the Edit call sheets permission.

The call sheet is the page everyone reads the night before: when to show up, where to park, and what’s shooting. Spell Slate builds it from your stripboard day, so the scenes, talent, and set locations are already on it when you open it. In the project nav, click Production, then Call Sheets.

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Open a day’s call sheet

Every day on your stripboard gets a call sheet as soon as you add its day break. Open one any of these ways:

• On the call sheets page, click View on the day’s card.
• On the schedule, click Call sheet under a day break on the stripboard.
• In the schedule sidebar, click Call under the day.

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Start a call sheet from a date

On a fast turnaround the script and stripboard may not be in yet. You can still start the call sheet.

1. Click New Call Sheet.
2. Under Not on the schedule yet, pick the Shoot date.
3. Click Create call sheet for this date.

Fill in crew, times, and locations now. If a stripboard day has no call sheet, New Call Sheet also lists it under From your schedule.

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What’s on a call sheet

The top of the sheet holds the production office, the names at the top (click select from contacts or type them), the Crew Call box, company notes, the date and day number, weather, and basecamp. Below it, in order:

• Locations: set locations in shooting order, with parking and the nearest hospital. See Weather and locations.
• Today’s Schedule: the day’s scenes from the stripboard.
• Talent and Background Talent: see Managing cast and Managing extras.
• Crew: see Managing crews.
• Departmental Notes and Advance Schedule, the next shoot day’s scenes.

Click a field on the sheet to edit it.

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Set or change the shoot date

1. Click the date above the day number, or Set shoot date if the day has none.
2. Pick the date.
3. Click Save.

The date belongs to the stripboard day, so saving it here re-dates that day on the schedule too. It has to fall between the dates of the days before and after it. The picker says which dates are open.

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Tell each actor where to arrive

In Talent, click an actor’s ARRIVAL and choose:

• Default (Basecamp)
• First location actor appears in, from the day’s schedule
• Other (choose location) for a specific location

Each actor’s email sends them to their arrival location. On Default, that’s the basecamp, then the first set location, then the production office, whichever has an address first. Other only offers locations with an address, or with a parking address to fall back on.

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Keep the sheet in step with the schedule

Click Resync Call Sheet after you change the stripboard. It rebuilds talent and set locations from the day’s scenes and refreshes the weather. You can also click Resync on the day’s card on the call sheets page. If someone on the sheet has no scenes that day, a note above Talent names them. Click its Remove button unless you still need them there.

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Send the call sheet

Send Call Sheet works once the sheet has:

• a shoot date
• a crew call time in the Crew Call box
• at least one location with an address
• at least one person with an email address

Hover over the button to see what’s missing. It updates as you edit.

1. Click Send Call Sheet.
2. Type a Message to recipients if you have one, like where to meet.
3. Check Include Day Bible link (in-app) or Include view-only Day Bible link to send that day’s Day Bible.
4. Click Send.

Everyone on the sheet with an email address gets it: crew, talent, background talent, and contacts you added at the top. The email has their own call time and arrival location, the PDF, and a calendar invite for the day. Your message appears as Message from production, and company notes appear as Production notes. If one email address is on the sheet more than once, that person gets one email. It lists every role they’re on the sheet for.

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Resend, or send to one person

Once a sheet has gone out, its button reads Resend Call Sheet. The line under it says when it went out and how many people confirmed. Click that line to open Emails & Confirmations. Most resends are for one person: a wrong address, or someone added after the send. On Emails & Confirmations, use Resend / fix email on their row, or Send to one person. See View link, opened, and confirmations. To email everyone again, for a changed call time or a new location:

1. Click Resend Call Sheet.
2. Type a Message to recipients saying what changed.
3. Click Send.

Emails & Confirmations starts a new list, so everyone confirms the new version. The earlier email’s links open the new version, which says it has changed, and its confirm button asks them to confirm that one.

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Export a PDF

Click Export, then Export PDF. For the day’s sides, click More, then Day Sides (All Scenes) or a character under Character Sides.

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Fill in the production office and basecamp once

Set them in Project Settings, under Production Addresses, and new call sheets start with them filled in.

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Related

• Your first call sheet
• Weather and locations
• Managing crews
• Managing cast
• View link, opened, and confirmations
• The official schedule and the Boneyard