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Requests are how you ask cast and crew for information without chasing them across email and text. Each request goes out as a single email with a personal link. The recipient answers on a mobile-friendly page. You see the replies on their profile and on the Status Dashboard.

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Three types of request

TypeWho it goes toWhat you ask
Confirm shoot datesCastYes / Maybe / No on each scheduled shoot day
Wardrobe sizesCastShirt, pants, shoe, and hat size
Open availabilityCast or crewYes / Maybe / No on the specific days you choose

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How to send a request

You can send from two places. From a cast or crew member’s page:
  1. Open the cast or crew member page.
  2. Find the Status Dashboard section near the top.
  3. Click Request dates, Request sizes, or Request availability.
  4. Fill out the form and click Send request.
From the Status Dashboard (all requests in one view):
  1. Click Ask someone from the project home, or open the Status Dashboard at /projects/:id/requests.
  2. Find the person on the Cast or Crew tab.
  3. Click Send next to their name.
The person needs an email address on file before you can send. Add it on their cast or crew member page first.

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Confirm shoot dates

Spell Slate pulls the scheduled shoot days for the character from the approved schedule. You see those dates in the compose form. Add an optional note, then send. The cast member gets an email with each date listed. They tap Yes, Maybe, or No for each one. If they answer some days but not all, the request shows as Partial until they finish.

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Wardrobe sizes

The compose form is one click. Add an optional note and send. The cast member fills in whatever they know: shirt, pants, shoe, hat. They can leave fields blank. When they submit, the sizes save to their cast profile automatically. They also appear in the Actor specifications card on the character board so wardrobe sees them without having to open the cast member page.

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Open availability

Use this when you want to know which days someone can work, before the schedule is set.
  1. Set the date range (up to 90 days apart). This frames the calendar.
  2. Pick the exact days to ask about. Tap individual days on the calendar, or use a preset: Weekends, Weekdays, Select all, or Clear.
  3. Add an optional note. Click Send request.
The recipient sees only the days you chose. Each day has Yes, Maybe, and No buttons. Days they skip show as Not answered on your side. If you have asked this person before, dots on the calendar show what they already said: green for yes, amber for maybe, red for no. You can still select those days to ask again.

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Asking a group

When you need the same days from several people, send to all of them at once.
  1. Open the Status Dashboard.
  2. Check the box next to each person on the Cast or Crew tab.
  3. Click Ask selected about availability in the bar that appears.
  4. Set the range and pick the days the same way as a single request.
  5. Add an optional note and click Send requests.
Each person gets their own private link and answers separately. Results appear in a grid: one row per person, one column per day. The header tracks how many have replied. Click a name to open that person’s individual request. You can ask cast or crew in a batch, but not both at the same time.

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Reading the replies

On the cast or crew member page. A response block appears in the Status Dashboard section once they reply. For availability it shows Yes / Maybe / No counts and the dates. For sizes it shows the values they submitted. On the request detail page. Every day you asked about, including ones they skipped. Open it with View full response from the cast or crew member page. On the Status Dashboard. The Best dates section lists every date someone has answered, ranked by how many are available. Use this to find the day that works for the most people across the whole project. Export to CSV. Click Export CSV in the Best dates section to download a spreadsheet: one row per person, one column per date, each cell Yes, Maybe, No, or blank.

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Statuses

BadgeMeaning
QueuedThe email is on its way out. Clears in a few seconds.
AwaitingEmail sent. Waiting on their reply.
PartialThey answered some dates but not all (confirm-dates only).
RespondedThey submitted at least one answer.
CompleteYou marked it complete manually.
Send failedThe email did not go out. Open the request to retry.

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Reminders

Once a request reaches Awaiting, you can send a reminder from the request detail page. It re-sends the original email. The button shows how many reminders you have already sent and when the last one went out.

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Marking complete manually

If someone replies by text or in person, click Mark complete on the request detail page and add a quick note. The note saves to the request. You can un-mark it later.

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Clearing a response

If you sent a test request and want to reset it, open the request detail page and click Clear response. This wipes what they submitted and puts the request back to Awaiting. Sizes already saved to their cast profile are not affected.