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Equipment

Who can do this: Free plan on your first project, Supporter on all projects. Adding, editing, and removing equipment needs the organization owner, an admin, or a member with Edit shot lists.
The camera package is the one rental that touches every department: the shot list names it, the call sheet packs it, and the budget pays for it. The Equipment page is where that package lives. Where to find it: open Production and click Equipment.

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Add a camera or lens

  1. Click Add camera or Add lens.
  2. Enter the Name, such as Sony FX6 or 24-70mm.
  3. Set the Quantity.
  4. Enter the Rental cost ($) and turn on Cost is per day (otherwise total) if the rate is daily.
  5. Click Add.
Add camera: Name, Quantity, Rental cost, a Cost is per day toggle, and Cancel and Add buttons Setting a camera or lens on a shot in the shot list adds it to this page too, if it is not here already.

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Change quantity, rate, and labels from the list

The Equipment page: Sony FX6 as a camera at $350.00 a day with quantity 2 and the labels Cam A, Cam B, and a 24-70mm lens at $75.00 a day
  • Use − and + to change the quantity.
  • Click the rate, type a new one, and press Enter.
  • For a camera with more than one unit, open the labels menu and pick a label for each unit. Labels are unique within the project, so two cameras cannot both be Cam A.
The unit labels menu on the Sony FX6: Unit 1 set to Cam A and Unit 2 set to Cam B Click the name to change anything else, or open the ⋮ menu for Edit and Remove.

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Remove a camera or lens

Open the ⋮ menu on the row and click Remove. If shots use it, you are told how many, and those shots lose the camera or lens when you confirm.

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See what each day needs

Click Equipment by day at the top of the page. It appears once the project has a schedule. Equipment by day: Day 1 with Sony FX6 Cam A and the 24-70mm lens at an estimated $425.00, Day 2 with no equipment assigned, and Day 3 with Sony FX6 Cam B and the lens Each shoot day lists the cameras and lenses on its shots, with an estimated cost for the day when rental costs are entered per day.

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Example: a one-camera day

Only Cam A works on Day 1 and only Cam B on Day 3, so each day’s estimate is one body plus the lens, $425.00. Day 2 has no shots with a camera set, so it shows no equipment. That is the day to send the second body back, or the shot list that still needs a camera.

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Equipment on the budget

Opening the budget, or clicking Pull from breakdown, gives each camera and lens a line in 45.00 Camera Equipment. A per-day rental becomes a daily line whose Qty is the number of shoot days it appears on in the shot list, so the estimate is days × rate. A total becomes a flat line for that amount. The 45.00 Camera Equipment category on the budget: Sony FX6 (camera) at Qty 2 and $350.00 a day for $700.00, and 24-70mm (lens) at Qty 2 and $75.00 a day for $150.00 Rate and Unit are shared with the Equipment page. Change the rental cost or the per-day setting on either side and the other follows. Price a line by the hour, week, or month instead, or clear its unit, and it becomes your own deal: the Equipment page leaves it alone. The line’s name is set once, so a description you type stays, and so does an Estimated you type while the line has no days or no rate yet. Qty keeps following the shot list as shots are added, until you type a quantity of your own. A total rental is a flat line billed once. Deleting a camera keeps its line and payments as a plain line. See Pull from breakdown and categories.