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Managing scene notes

Every scene gets its own board for the notes that go with it: where the rain towers stand, who’s booking the safety boat, the tide chart for the shoot night. What you write prints on the scene’s breakdown sheet, so it goes to set with the rest of the breakdown. In the project nav, click Breakdown, then Elements. Click Scene Notes. Each scene shows how many cards someone has written or added, and when they last changed. Click a scene to open its notes.

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Open a scene’s notes

• From Scene Notes, click the scene.
• From a scene’s breakdown page, click Open scene notes at the top of the sidebar.

The board opens on the Notes tab. Every scene starts with the same cards: Production Notes, Description, Reference Images, Shooting Notes, Blocking, and a Props Checklist. A card shows a gray prompt in italics until someone writes in it.

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Write production notes

The scene’s breakdown page has a Production notes box under the script, so you can write while you break the scene down.

1. Open Breakdown and click the arrow in a scene’s Breakdown column.
2. Click in the Production notes box and type.
3. Click Save Notes.

Select text to make it bold, italic, or underlined. The notes are the board’s Production Notes card, so they show up in both places. All scene notes opens the board.

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Write in a card

1. On the board, click the card, like Blocking.
2. Type your note.
3. Click Save.

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Keep a checklist

To add to a checklist, click Add an item at the bottom of it, type, and press Enter. The cursor stays in place for the next item. To start another checklist, click Add Card, click Todo, then Continue. Type the first item and click Create Card. To assign an item:

1. Click the lines icon at the right of the item (Notes & assign).
2. Under Assign to, pick a teammate. Add Notes if they need more to go on.
3. Click Save changes.

Checklist items also show up on the project’s Tasks page under From boards. Each person finds the ones assigned to them under My tasks.

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Add a card

1. Click Add Card.
2. Pick a type, then click Continue:
   • Note for anything written.
   • Link for a tide chart, a location listing, or a reference video.
   • Image for reference photos or a storyboard frame.
   • Todo for a checklist.
   • Contact for someone tied to this scene, like the harbor master.
   • Moodboard for a set of images laid out together.
3. Fill it in and click Create Card.

Drag a card by the dots in its corner to move it.

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Talk it over on a card

1. Click the speech bubble on a card.
2. Type a comment. Type @ and a name to tag a teammate. They get notified.
3. Click Post.

The number next to the speech bubble is how many comments a card has.

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Print scene notes on the breakdown sheet

Note cards with something written in them print under SCENE NOTES on the scene’s breakdown sheet, each under its card’s title. Cards still showing a prompt don’t print.

• For one scene, open its breakdown page, click More, then Breakdown Sheet.
• For every scene, open Breakdown, then Reports, and click Summary Report (PDF).

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Keep the location agreement

The Agreements tab holds the signed agreement for the scene’s location, the same one on the location’s board. Click Choose file to upload or paste a link, then click Add agreement. See Managing locations. If the scene has no location yet, assign one from the breakdown first.

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Related

• Tagging elements in a script breakdown
• Boards and cards
• Managing locations
• Reports