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View link, opened, and confirmations

Who can do this: Supporter plan. Seeing and fixing sends needs the Edit call sheets permission.

You sent the call sheet at 10 p.m. By morning you want to know who has actually seen it. Emails & Confirmations shows who opened it and who confirmed, and lets you fix a bad address without emailing everyone again.

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What each person gets

Every email is written for its recipient: their own call time, where to arrive and park, the call sheet PDF, and a calendar invite for the day. Cast also get their sides.

• Confirm call sheet tells you they’ve got it.
• View your call sheet opens the whole sheet in a browser. The link is theirs alone, so nobody signs in.

Their links work until a week after the shoot day, or a week after the email if it went out later. After that they say the link has expired. The view link opens with Confirm I’ve received this at the top. On a Supporter plan, crew can also clock in and out from their view link. Those times go on the day’s production report.

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See who opened and who confirmed

1. Open the call sheet.
2. Click the line under Resend Call Sheet that says when it was sent.

You can also click More, then View Emails & Confirmations, or Emails & Confirmations on the day’s card on the call sheets page.

• Opened is when they opened the email or the call sheet. Some mail apps open every email as it arrives, so an Opened time can come before anyone reads it.
• Confirmed is when they clicked a confirm button. It’s the sure sign, and it counts as opened too.

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Chase the people who haven’t

Click Pending Open or Pending Confirm to list only them.

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Fix a wrong email

1. On their row, click Resend / fix email.
2. Correct the Email.
3. Click Send call sheet.

Their row updates in place and their status starts over. The link in the email that went to the wrong address stops working. If their crew member, cast member, contact, or extras card still has the old address, it’s fixed there too, so the next send goes to the right place. The message after sending says so.

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Send to one more person

1. Click Send to one person.
2. Pick someone under Pick someone on this call sheet, or leave Someone else (enter manually) and type a Name and Email.
3. Click Send call sheet.

Someone picked from the call sheet gets their own call times. Someone else gets the full call sheet. Either way they join the list with everyone else.

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Send to everyone again

On the call sheet, click Resend Call Sheet. Everyone gets the new version, and Emails & Confirmations starts a new list. Links in the earlier email still work. They open the new version, with This call sheet has changed since that email. at the top, and confirming there counts on the new list. See Call sheets.

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Related

• Call sheets
• Managing crews
• Managing cast